Whimsical way reduce meetings
https://whimsical.com/quick-start-guide-for-the-whimsical-way-EMd2AZ7G9F1dwJFiuU2VWM
Relevant for Meetings.
Reduce meetings
High-value, cognitively demanding activities—like coding, writing, designing, strategizing, and problem-solving—require long periods of uninterrupted focus. To make more time for what truly matters, here’s how to cut down on unnecessary meetings:
| Old way | New way (The Whimsical Way) |
|---|---|
| Status update meetings (stand-ups, project updates, etc.) | - Use Posts to share status updates asynchronously to keep everyone aligned - For recurring updates, create reusable post templates to streamline the process and save time |
| Feedback/review meetings (design review, content review, etc.) | - Record a video walkthrough (e.g., using Loom) of the work to provide context to reviewers - Embed the video walkthrough in the discussion section inside the related task or in a post to share with team members - Produces more thoughtful feedback, removes the pressure of live meetings, and keeps the discussion documented in a central place |
| Brainstorm sessions | - Use Boards to create a space where team members can contribute ideas asynchronously - Team members can add ideas, organize thoughts, and build on each other’s input at their own pace - Meeting owner can summarize, refine options, and invite voting or further collaboration |
| Planning meetings | - Use Docs to outline goals, priorities, and next steps asynchronously - Invite team members to add comments, suggestions, or edits on their own time - Once aligned, share a clear plan of action with everyone |
| Retrospectives | - Use a board or doc to collect feedback, wins, and improvement areas asynchronously - Team members contribute at their own pace, creating space for thoughtful reflection - Summarize key takeaways in posts to share learnings and insights |
| Decision-making discussions | - Use comments to gather input and feedback directly where work happens to keep things in context - Use Posts to summarize options, decisions, and next steps (e.g., in a post category called “Decisions”) - Async decision-making ensures everyone is informed without long live discussions - Document decisions in a place everyone can access to maintain team alignment, momentum, and accountability |